event

Hello and welcome to the Rainbow Serpent Festival Food Village. As you may be aware the Festival has been running for over 10 years now and has been highly regarded in the public eye above all because we put on a great show and don't cut corners. The iconic RSF Food Village has become a major draw-card for the festival attendees, it is well known for its healthy and tasty menus, realistic prices, attractive decorations, and warm personalities. We pay special attention to décor and lighting production, pyrotechnics and roving performing artists in the area to enhance the market experience and attract the customers to your business. There is also a Market Stage which is located close to the market area, this music stage runs for the entire duration of the festival making it the central hub of the event.

- Event Details

Since 1999, we have hosted the event in Beaufort, Victoria which is past Ballarat (approx. 2 hours drive from Melbourne). We've grown to love the place and can't quite seem to let go. The weather is (almost) always great and the town-folk love us.

The dates for the 2008 event are 25^th-28^th January. The event will kick off at about 5pm on the Friday and (officially) close at about 6pm on the Monday.

The attendance levels have steadily increased over the years, with approx 7000 people attending in 2007, and with some huge acts booked and presale tickets selling well, we are certainly expecting this figure to increase again in 2008. The event running for 4 full days is another reason food vendors profit well and hence many keep coming back year after year.

- Fees

 

Food Vendors Fee Structure
Store Frontage (width)	Food only (Meals)	Main Food & Beverages (Juices/Coffee)	Beverages Only (Juices/Coffee)	Beverages (Juices/Coffee) & Snacks	Snacks / Deserts Only
3-6m	35c per head	45c per head	30c per head	35c per head	20c per head
7-10m	40c per head	50c per head	35c per head	40c per head	25c per head
Corner	40c per head	50c per head	35c per head	40c per head	25c per head

 

- Note:

*The ‘cents per head' system means that your fee is calculated according to the number of people attending the event. Billie, the Market Coordinator will inform you of this figure on the Monday of the festival, when collecting balance settlements.

*The above frontage widths are not inclusive of approved, designated public dining space. Full and accurate dimensions need to be specified at the time of application.

 

Event tickets for staff are included in the fee and are according to the rate you are on:

20c per head - 3 tickets

25c per head - 4 tickets

30c per head - 5 tickets

35c per head - 6 tickets

40c per head - 7 tickets

45c per head - 8 tickets

50c per head - 9 tickets

 

Deposits equating to $125 per ticket are payable by the deadline to ensure timely receipt of the tickets by registered post. The balance of the fees are payable on site, on the Monday of the event.

 

 

- Drink Sales

You may purchase the right to sell bottled or canned drinks. The costs are as follows:

Bottled / Canned Beverages
Stall Position	Bottled Water Only	Carbonated Soft Drinks Only	Energy Drinks Only	Choice of 2 Types	All 3 Types
Close to Music Stage	$300	$200	$200	$400	$500
Main Market Area	$250	$175	$175	$350	$400

Note:

*These fees are additional and separate from the food vendor fee, and are payable on the Monday of the event

*It is not compulsory to sell bottled/canned drinks, however you must specify your intentions at the time of application

- Facilities

We provide power, water, waste disposal, toilets and the customers. You will need to bring everything else.

 

- Important Terms & Conditions

* Rainbow Serpent takes pride in its environment policy and is working towards carbon neutrality. As well as using bio-fuel to power the generators, streamlining our recycling system, operate an innovative compostable toilet system, and strongly promoting environmental responsibility to the punters, we will be enforcing the use of biodegradable cutlery & crockery by the food & beverage vendors. This means a condition of the application is that you agree to not use any plastic or Styrofoam serving ware. To make this a little easier and cheaper for you, we have arranged with a company called Ecosafepak to offer bulk rates on their products. You can order them directly yourself and by mentioning Rainbow Serpent Festival you will receive bulk rates, as if it were all one large order. Click here for the discounted price list.

You are permitted to source your own biodegradable ware if you choose, or you can use organic items such as banana leaves. I hope you are all happy to make this small compromise for the sake of our precious environment.

* Food vendors are permitted to trade and stay camped over night on the Monday (after official close) however you must vacate by Tuesday evening. This is a condition of our permit, please respect it.

* Stall positions are on a first come, first served basis. You may arrive as early as Tuesday 22^nd in the evening to secure your position. * No vendor is to start setting up before Billie, the Market Coordinator has arrived and discussed positions with you. *

* All food vendor applicants must apply for a health permit through the Pyrenees Shire Council (I will provide details of this after your initial application is approved). To acquire this permit you must:

- Hold a current $10,000,000 public liability insurance policy

- Hold a current food handler's certificate

- Hold a current registration of a food premises

- Abide by health and safety practices

 

* Serving food without following the correct application procedures is against the law. Any vendor that arrives without prior permission will be refused and ejected from the property if necessary.

 

- Deadlines

Applications - December 10^th

Food/Health Permit Applications - December 20th

Deposits (non-refundable) - January 4^th

Balance Settlement - January 28th

* Remember your application is not confirmed until the deposit has been received. It is advised to get in early to secure your position.

 

-Application

Click here to apply for a market stall at Rainbow Serpent 2008

For any further information, contact Billie on market@rainbowserpent.net