event

Hello and welcome back to the RSF Market Village. Thank you for your ongoing involvement - the market has become a major attraction for the festival attendees, and it's thanks to your healthy and tasty menus, realistic prices, attractive decorations, and your warm personalities. Keep it up - you're doing great. Please take a few moments to read the following new and important information.

- Event Details

Again, we will be hosting the event in Beaufort, we've grown to love the place and can't quite seem to let go. The weather is (almost) always great and the town-folk love us.

The dates for the 2008 event are 25^th-28^th January. The event will kick off at about 5pm on the Friday and (officially) close at about 6pm on the Monday.

The attendance levels have steadily increased over the years, with approx 7000 people attending in 2007 as you know; and with some huge acts booked and presale tickets selling well, we are certainly expecting that to increase again in 2008.

 

- New Conditions - IMPORTANT

* The 2008 event is upgrading its environment policy which has a major effect on the food vendors. The aim is to significantly reduce carbon emissions. As well as using bio-fuel to power the generators, streamlining our recycling system, continuing the use of compostable toilets, and strongly promoting environmental responsibility to the punters, we will be enforcing the use of biodegradable cutlery & crockery by the food & beverage vendors. This means a condition of the application is that you agree to not use any plastic or Styrofoam serving ware. To make this a little easier and cheaper for you, we have arranged with a company called Ecosafepak to offer bulk rates on their products. You can order them directly yourself and by mentioning Rainbow Serpent Festival you will receive bulk rates, as if it were all one large order. Click here for the discounted price list.

You are permitted to source your own biodegradable ware if you choose, or you can use organic items such as banana leaves. I trust you will all be happy to make this small compromise for the sake of our precious environment.

* Food vendors are permitted to trade and stay camped over night on the Monday (after official close) however you must vacate by Tuesday evening. This has been a problem in the previous two years, please respect this request.

* Stall positions are again on a first come, first served basis. You may arrive as early as Tuesday 22^nd in the evening to secure your position. * No vendor is to start setting up before Billie, the Market Coordinator has arrived and discussed positions with you.

* All food vendors applicants must apply for a health permit through the Pyrenees Shire Council (I will provide details of this after application is approved). To acquire this permit you must:

- Hold a current $10,000,000 public liability insurance policy

- Hold a current food handler's certificate

- Hold a current registration of a food premises

- Abide by health and safety practices

* Serving food without following the correct application procedures is against the law. Any vendor that arrives without prior permission will be refused and ejected from the property if necessary.

 

- Fees

The fee structure has been somewhat simplified:

Food Vendors Fee Structure
Store Frontage (width)	Food only (Meals)	Main Food & Beverages (Juices/Coffee)	Beverages Only (Juices/Coffee)	Beverages (Juices/Coffee) & Snacks	Snacks / Deserts Only
3-6m	35c per head	45c per head	30c per head	35c per head	20c per head
7-10m	40c per head	50c per head	35c per head	40c per head	25c per head
Corner	40c per head	50c per head	35c per head	40c per head	25c per head

Note:

*The above frontage widths are not inclusive of approved, designated public dining space. Full and accurate dimensions need to be specified at the time of application.

Included event tickets for staff are according to the fee structure:

20c per head - 3 tickets

25c per head - 4 tickets

30c per head - 5 tickets

35c per head - 6 tickets

40c per head - 7 tickets

45c per head - 8 tickets

50c per head - 9 tickets

*Deposits equating to $125 per ticket are payable by the deadline to ensure timely receipt of the tickets by registered post. The balance of the fees are payable on site, on the Monday of the event.

 

- Drink Sales

The bottled and canned drink market was opened up to food vendors in 2007. This generally proved to be successful however it turned out that vendors positioned closer to the music stage were more successful than those in the central market area. The below fee structure reflects these differences.

Bottled / Canned Beverages
Stall Position	Bottled Water Only	Carbonated Soft Drinks Only	Energy Drinks Only	Choice of 2 Types	All 3 Types
Close to Music Stage	$300	$200	$200	$400	$500
Main Market Area	$250	$175	$175	$350	$400

Note:

*These fees are additional and separate from the food vendor fee, and are payable on the Monday of the event

*It is not compulsory to sell bottled/canned drinks, however you must specify your intentions at the time of application

 

- Facilities

We provide power, water, waste disposal, toilets and the customers. You will need to bring everything else.

 

- Deadlines

Applications - December 10^th

Food/Health Permit Applications - December 20th

Deposits (non-refundable) - January 4^th

Balance Settlement - January 28th

* Remember your application is not confirmed until the deposit has been received. It is advised to get in early to secure your position.

 

- Application

Click here to apply for a market stall at Rainbow Serpent 2008

For any further information, contact Billie on market@rainbowserpent.net